How do you set up and use Microsoft OneDrive?

18th August 2025

OneDrive is incredibly useful in making your files available anywhere and giving you a backup option.

Though your IT team can help, it might be useful to know where to adjust settings, or how to do it so you can set up a personal version at home. Take a look at our guide:

If you don’t have it installed already, start by going to the official Microsoft site and installing OneDrive. There are a few versions: a free one, with limited capacity, a Personal one and a Business one, often included as part of a larger Microsoft 365 package.

Once installed, go to Windows search and look up OneDrive. From here you can sign into your Microsoft account (or create one if you don’t have one) and can adjust the settings to suit your needs.

Now your OneDrive will appear in File Explorer, at the top on the left. You can either click and drag files there to make them available on OneDrive, or you can copy and paste them, so you have two versions.

On the footer of your screen, in the bottom right, you should now see a cloud symbol. If you are using a Personal OneDrive account it should be white, if it is your Business account it should be blue, or you may see both.

If you click on these icons, you can go back to your OneDrive settings. Click Manage backup to decide what documents you want to be backed up to OneDrive.

With that, you should be ready to go! You’ll have the convenience of files being available in multiple places, as well as the peace of mind knowing you have a secure document backup.

If you’d like more assistance with Microsoft OneDrive, please contact Interfuture Systems.

YouTube: https://youtu.be/GWxQVIPVxXQ